Record a meeting in Microsoft Teams

In this article

Start recording

In a Teams meeting, one person can record at a time. When you start recording a meeting, everyone will be notified automatically. You can also turn on live transcriptions and view them during the meeting.

To start a meeting recording:

1. Start or join the meeting.

2. In your meeting controls, select More actions  > Record and transcribe  > Start recording  .

Stop recording

1. In the meeting controls, select More actions  > Record and transcribe  .

2. Choose one of the following:

   • Stop recording to stop the recording and live transcription.

   • Stop transcription to stop the live transcription only. The recording will continue until you select Stop recording.

Find recordings

Recordings are available in different places depending on the type of meeting.

• The recording is processed and saved in the meeting organizer's OneDrive for Business.

• The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording if the meeting organizer has their cloud recording policy setting turned on:

• Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

• Has recording enabled by an IT admin.

• Isn't a guest or from another organization.

The organizer doesn't need to be present.​​​​​​​

Choose who can record and transcribe

With Teams Premium, meeting organizers can easily manage who can record when scheduling Teams meetings. There are two options for who can record a meeting: organizers and co-organizers, or organizers and presenters.

See Roles in a Teams meeting for details about selecting presenters and changing someone's role before and during a meeting. 

1. In Teams, go to your Calendar  .

2. Select New meeting.

3. Add people to the meeting.

4. In the meeting invitation, select More options.

5. Set meeting participants as presenters and co-organizers, as necessary.

6. Go to Recording & transcript  .

7. Next to Who can record and transcribe, select an option from the dropdown menu. This option isn't available if the meeting is set to record automatically.

8. Select Save.

Manage the expiration of a meeting recording

Your admin settings determine a recording's expiration. To change the expiration of a meeting recording:

1. Find the recording in the meeting chat, then open the recording in Stream.

   1. For the recap message, hover over "Set to expire" beneath the recording thumbnail. In the popout tooltip, click the "View or change" link to open the recording in Stream.

   2. For the recording message, click the "here" link to open the recording in Stream.​​​​​​​

2. On the Stream page, select the expiration countdown beneath the video. Change the expiration by selecting a timeframe from the dropdown menu. You can also choose Remove expiration if you don't want it to be deleted.
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Privacy

All meeting participants will receive a notification in their Teams desktop, web, or mobile app as soon as a meeting recording starts. 

Depending on your region, you may need everyone's permission before you can record them. For more information, see the Microsoft Privacy Statement.

The meeting organizer automatically owns the recording. By default, only meeting organizers and co-organizers can download or delete the recording.

Troubleshoot recordings

If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:

• Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

• An IT admin must provide a recording license to both the meeting organizer and the recorder.

• Guests can't record meetings. Federated users can record calls, but not meetings.