Play, share, and download a meeting recording in Microsoft Teams
Play a meeting recording
After a meeting ends, you can find the meeting's recording in the meeting chat or calendar.
From a chat
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Go to Chat
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Select the chat for the specific meeting.
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Select the Shared tab.
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Select a recording.
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When the viewer opens, select Play
From your calendar
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Open your Teams calendar.
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Double-click the past meeting you want to see the recording from.
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Select Recap.
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Select Play
You can also select the recording thumbnail in Details and select Play
From a channel
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Select Teams
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Select a channel.
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Select Files.
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Find and select the recording. The recording is an .mp4 file and has the
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Select Play
Closed or live captions
Live captions are available during a meeting, but aren't recorded.
To turn on captions during a meeting:
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In your meeting controls, select More actions
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Select Turn on live captions
Your captions will appear under the meeting screen. These captions are only shown to you during the meeting.
You can also start live transcription, which can be viewed after the meeting.
To view closed captions later during playback:
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Go to Chat
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Select the past meeting chat.
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Find and select the recording thumbnail.
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Hover over the video player and select Toggle captions
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Select your language and view.
If you don't see Toggle captions
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Select Open in Stream
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In Stream, select Video Settings
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Expand Transcript and captions
Depending on the length of the video, generating closed captions can take several minutes.
Once generated, you can watch the video in Stream and have captions displayed at the bottom of the screen.
When the captions have been created, the Generate button turns to Translate. Select Translate to change the spoken or screen language to automatically translate the captions.
Customize captions
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In the video player, hover and select Playback options
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Select Caption settings.
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Choose your caption size, color, or background transparency.
Note: Captions aren't captured in recordings or downloads. However, you can turn them on while viewing a recording in Teams or Stream.
Meeting recording storage and permissions
Teams meeting recordings are automatically stored in the organizer's OneDrive for Business.
Meeting recordings expire after a period of time set by your IT admin. Organizers can change recording expiration dates.
To learn more, see Record a meeting in Teams.
Channel meetings
For channel meetings, the recording will be stored on the Files tab for the channel.
The Files tab stores all files for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.
All other meetings
For non-channel meetings, the recording will be stored in the Recordings folder in the meeting organizer's OneDrive folder. If you were invited to the meeting, you can access the recording through the Files or Shared tabs in the chat, channel, or meeting details.
Note: Only the meeting organizer and co-organizers can edit the recording. But everyone invited to the meeting is able to view the recording.
Share a link to a meeting recording with others
If you organized the meeting, you can share the recording with people who weren't invited to the meeting by sharing it like you would share any other file.
To share a recording from a meeting chat:
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Select Chat
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Open the meeting chat you want to share a recording from.
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Select the Shared tab.
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Hover over the recording you want to share and select More options
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To manage link access or request the owner to give access to someone outside your org, select Settings
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Paste the link into a message or post to share.
Notes:
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Guests and external attendees can only view a recording if they're sent a direct link to the recording.
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To learn more about sharing meeting recordings in OneDrive, see Share OneDrive files and folder.
To learn more, see Customize access to meeting recordings or transcripts in Microsoft Teams.
Download a meeting recording
Only the meeting organizer can download the meeting recording.
To download a meeting recording:
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Select the Files or Shared tab in the meeting chat or channel.
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Find and select the file.
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Select More options
To learn more, see Edit or delete a meeting transcript in Microsoft Teams.
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