Invite people in your org to view and access your calendar details in the new Teams calendar. Decide how much access you want to give people you share with and change it anytime.  

To invite others to share your Teams calendar: 

  1. Select Calendar  Teams Calendar tab icon in Teams.

  2. Select More options  Microsoft Teams more options icon > Share OD share icon.Screenshot highlighting the "Share" option in a Teams calendar.

  3. Enter the email address or name of the contact you want to share with.

  4. From the dropdown menu, select the level of access you want them to have:

    • Can view when I’m busy: Can only view the time you have blocked out as busy.

    • Can view titles and locations: Can view only title and location of an event.

    • Can view all details: Can view all details, including event descriptions and attendees.

    • Can edit: Can view, edit, and delete events.

    • Can delegate: Can view, create, modify, and delete items. A delegate can also create meeting requests and respond to invitations on your behalf.

  5. Select Share.

You can also adjust general access permissions for people in your org by selecting your preference in the Inside your organization > People in my organization dropdown menu. 

Screenshot showing different access permissions when sharing a calendar in Teams.

Note: Some sharing permissions might be limited depending on policies set by your org.

Print your calendar 

Print hard copies of your new Teams calendar to distribute to people in person or keep on hand for easy access offline. Choose which view, layout, and time range you want to print and decide to include your mini month views and agenda details.

To print your calendar:

  1. Select Calendar Teams Calendar tab icon in Teams.

  2. In the left pane, select the calendar(s) you want to print.Screenshot showing multiple calendars selected in a Teams calendar.

  3. Select More options Microsoft Teams more options icon > Print  Print button.Screenshot highlighting "Print" option in a Teams calendar.

  4. In the Calendar dropdown menu, select the calendar you want to print.

    • Choose Selected calendars to print a view of multiple calendars you’ve selected.

  5. Customize other print details, like the layout, view, and time range.

  6. Select Print.

Related topics

Manage your calendar in Microsoft Teams

Get started with the new calendar in Microsoft Teams

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