Play, share, and download a meeting recording in Microsoft Teams

Play a meeting recording

After a meeting ends, you can find the meeting's recording in the meeting chat or calendar.

From a chat

Go to Chat in Teams.
Select the chat for the specific meeting.
Select the recording thumbnail.
When the viewer opens, select Play .

From your calendar

Open your Teams calendar.
Double-click the past meeting you want to see the recording from.
Select Recap.
Select Play .

You can also select the recording thumbnail in Details and select Play Play button .

From a channel

Select Teams in Teams.
Select a channel.
Select Files.
Find and select the recording. The recording is an .mp4 file and has the Recording icon at the beginning of the line.
Select Play if the recording doesn't start immediately.

Closed or live captions

Live captions are available during a meeting, but aren't recorded.

To turn on captions during a meeting:

In your meeting controls, select More actions > Language and speech .
Select Turn on live captions .

Your captions will appear under the meeting screen. These captions are only shown to you during the meeting.

You can also start live transcription, which can be viewed after the meeting.

To view closed captions later during playback:

Go to Chat in Teams.
Select the past meeting chat.
Find and select the recording thumbnail.
Hover over the video player and select Toggle captions , or press Alt+C.
Select your language and view.

If you don't see Toggle captions Closed caption menu icon :

Select Open in Stream at the top of the video.
In Stream, select Video Settings .
Expand Transcript and captions > Generate.

Depending on the length of the video, generating closed captions can take several minutes.

Once generated, you can watch the video in Stream and have captions displayed at the bottom of the screen.

When the captions have been created, the Generate button turns to Translate. Select Translate to change the spoken or screen language to automatically translate the captions.

Customize captions

In the video player, hover and select Playback options .
Select Caption settings.
Choose your caption size, color, or background transparency.

Note: Captions aren't captured in recordings or downloads. However, you can turn them on while viewing a recording in Teams or Stream.

Meeting recording storage and permissions

Teams meeting recordings are automatically stored in the organizer's OneDrive for Business.

Meeting recordings expire after a period of time set by your IT admin. Organizers can change recording expiration dates.

To learn more, see Record a meeting in Teams.

Channel meetings

For channel meetings, the recording will be stored on the Files or Shared tab for the channel.

The Files tab stores all files for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

All other meetings

For non-channel meetings, the recording will be stored in the Recordings folder in the meeting organizer's OneDrive folder. If you were invited to the meeting, you can access the recording through the Files tab in the chat, channel, or meeting details.

Note: Only the meeting organizer and co-organizers can edit the recording. But everyone invited to the meeting is able to view the recording.

Share a link to a meeting recording with others

If you organized the meeting, you can share the recording with people who weren't invited to the meeting by sharing it like you would share any other file.

To share a recording from a meeting chat, channel, or meeting details:

Select the Files tab and find the recording. The recording is an .mp4 file and has the Recording icon at the beginning of the line.
Select More options > Copy link .
Select Copy.
Paste the link into a message or post to share.

Notes:

Guests and external attendees can only view a recording if they're sent a direct link to the recording.
To learn more about sharing meeting recordings in OneDrive, see Share OneDrive files and folder.

If you're sending the link to someone that doesn't already have access, such as someone in the same org, you can ask the meeting organizer to invite people who don't have access.

In the Link dialog, select Settings .
At the bottom of the Link settings, select You can ask the owner to invite the people you choose.
Add their names and an optional note.
Select Send .

To learn more, see Customize access to meeting recordings or transcripts in Microsoft Teams.

Download a meeting recording

Only the meeting organizer can download the meeting recording.

To download a meeting recording:

Select the Files or Shared tab in the meeting chat, channel, or meeting in calendar.
Find and select the file.
Select More options > Download .