Schedule a meeting in Microsoft Teams (free)

Create a scheduled meeting

1. In Teams, tap Calendar   at the bottom of the screen. Then tap Expand meetings menu > Schedule event  .

2. Give your meeting a name in the Event name field.

3. You can Add participants to your meeting by entering their name or email. You can also find participants by phone number if they are Teams users.

4. You can set the meeting for All day, or you can fill out the start and end fields to schedule your meeting. You can also set the meeting to repeat, set a Location, or add a Description.

5. Tap Submit  to schedule your meeting. It'll appear on your Calendar.

6. After you create your meeting, you can do the following:

   • Share invite: Tap Share meeting invite to share your meeting link via SMS, Skype, and more.

   • Copy link: Tap Copy meeting link   to copy the meeting invite link to clipboard.

   • Change meeting options: To configure the privacy options, tap Event options    at the bottom of the screen. You can also set the privacy options when you join the meeting, tap Show participants    > Meeting options . Then set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, tap Save.

7. Tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as the host.

Create a scheduled meeting

1. In Teams, tap your Calendar at the bottom of the screen. Then tap Expand meetings menu > Schedule event  .

2. Give your meeting a name in the Title field.

3. You can Add participants to your meeting by entering their name or email. You can also find participants by phone number if they are Teams users.

4. You can set the meeting for All day or use the Start and End fields to schedule your meeting. You can also set the meeting to repeat, set a location, or add a Description.

5. Tap Done to schedule your meeting. It'll appear on your Calendar.

6. After you create your meeting, you can do the following:

   • Share invite: Tap Share meeting invite   to share your meeting link via SMS, Skype, and more.

   • Change meeting options: To configure the meeting's privacy options, tap Meeting options at the bottom of the screen. You can also set the privacy options when you join the meeting, tap Show participants > Meeting options. Then set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, tap Save.

7. Tap the meeting in your Calendar, then tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as host.

Create a scheduled meeting​​​​

1. In Microsoft Teams (free), select Meet ​​​​​​​ from the leftmost side of the screen.

2. Select Schedule a Meeting .

   Note: To schedule a meeting in Calendar, choose New Meeting .  You can continue to follow the steps below.  
   
   You can also make a meeting link. 

3. Give your meeting a title in the Add title field . 

4. Enter a name, email, or phone number to add participants to your meeting. 

5. Customize your meeting: 

   1. Fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details. 

   2. Configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu. 

6. Select Save to schedule your meeting. 

7. Participants will receive an invite with the name of the meeting, the organizer, start and end time, whether it's a reoccurring meeting (not available for SMS), location, and a link to join the meeting. 

   1. Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat. 

   2. When a Microsoft Teams (free) user adds an event to their personal calendar, information pertaining to the recipient's email is available to other attendees of the meeting. 

   3. Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option. 

   4. Users can sign in to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar. ​​​​​​​

Now you're ready to Join a meeting in Microsoft Teams (free). 

Create a scheduled meeting​​​​​​​

1. In Microsoft Teams (free), select Meet ​​​​​​​ from the leftmost side of the screen.

2. Select Schedule a Meeting .​

   Note: To schedule a meeting in Calendar, choose New Meeting . You can continue to follow the steps below.  
   
   You can also make a meeting link. 

3. Give your meeting a title in the Add title field . 

4. Enter a name, email, or phone number to add participants to your meeting. 

5. Customize your meeting: 

   1. Fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details. 

   2. Configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu. 

6. Select Save to schedule your meeting.

7. Participants will receive an invite with the name of the meeting, the organizer, start and end time, whether it's a reoccurring meeting (not available for SMS), location, and a link to join the meeting. 

   1. Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat. 

   2. When a Microsoft Teams (free) user adds an event to their personal calendar, information pertaining to the recipient's email is available to other attendees of the meeting. 

   3. Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option. 

   4. Users can sign in to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar. 

Now you're ready to Join a meeting in Microsoft Teams (free).