In Microsoft Teams (free), you can easily connect with your friends, family, and colleagues. Whether you're planning a virtual gathering, hosting a study group, or catching up with family, Teams provides a seamless way to create a scheduled meeting.
Do you want to schedule a meeting, but don't have an account for Microsoft Teams (free)? Sign up now.
Create a scheduled meeting
Note: In Communities in Teams, you can set up and schedule a community event. Learn about community calendars and events in Microsoft Teams (free).
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In Teams, tap Calendar at the bottom of the screen. Then tap Expand meetings menu > Schedule event .
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Give your meeting a name in the Event name field.
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You can Add participants to your meeting by entering their name or email. You can also find participants by phone number if they are Teams users.
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You can set the meeting for All day, or you can fill out the start and end fields to schedule your meeting. You can also set the meeting to repeat, set a Location, or add a Description.
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Tap Submit to schedule your meeting. It'll appear on your Calendar.
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After you create your meeting, you can do the following:
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Share invite: Tap Share meeting invite to share your meeting link via SMS, Skype, and more.
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Copy link: Tap Copy meeting link to copy the meeting invite link to clipboard.
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Change meeting options: To configure the privacy options, tap Event options at the bottom of the screen. You can also set the privacy options when you join the meeting, tap Show participants > Meeting options . Then set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, tap Save.
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Tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as the host.
Create a scheduled meeting
Note: In Communities in Teams, you can set up and schedule a community event. Learn about community calendars and events in Microsoft Teams (free).
-
In Teams, tap your Calendar at the bottom of the screen. Then tap Expand meetings menu > Schedule event .
-
Give your meeting a name in the Title field.
-
You can Add participants to your meeting by entering their name or email. You can also find participants by phone number if they are Teams users.
-
You can set the meeting for All day or use the Start and End fields to schedule your meeting. You can also set the meeting to repeat, set a location, or add a Description.
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Tap Done to schedule your meeting. It'll appear on your Calendar.
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After you create your meeting, you can do the following:
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Share invite: Tap Share meeting invite to share your meeting link via SMS, Skype, and more.
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Change meeting options: To configure the meeting's privacy options, tap Meeting options at the bottom of the screen. You can also set the privacy options when you join the meeting, tap Show participants > Meeting options. Then set Who can bypass the lobby and Who can present options from the dropdown menu. After you make your selection, tap Save.
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Tap the meeting in your Calendar, then tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as host.
Create a scheduled meeting
Note: The Meet tab is only available on web and desktop.
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In Microsoft Teams (free), select Meet from the leftmost side of the screen.
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Select Schedule a Meeting .
Note: To schedule a meeting in Calendar, choose New Meeting . You can continue to follow the steps below. meeting link.
You can also make a -
Give your meeting a title in the Add title field .
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Enter a name, email, or phone number to add participants to your meeting.
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Customize your meeting:
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Fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.
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Configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu.
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Select Save to schedule your meeting.
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Participants will receive an invite with the name of the meeting, the organizer, start and end time, whether it's a reoccurring meeting (not available for SMS), location, and a link to join the meeting.
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Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat.
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When a Microsoft Teams (free) user adds an event to their personal calendar, information pertaining to the recipient's email is available to other attendees of the meeting.
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Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option.
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Users can sign in to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
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Now you're ready to Join a meeting in Microsoft Teams (free).
Create a scheduled meeting
Note: The Meet tab is only available on web and desktop.
-
In Microsoft Teams (free), select Meet from the leftmost side of the screen.
-
Select Schedule a Meeting .
Note: To schedule a meeting in Calendar, choose New Meeting . You can continue to follow the steps below. meeting link.
You can also make a -
Give your meeting a title in the Add title field .
-
Enter a name, email, or phone number to add participants to your meeting.
-
Customize your meeting:
-
Fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.
-
Configure the meeting's privacy options. You can set Who can bypass the lobby and Who can present options from the dropdown menu.
-
-
Select Save to schedule your meeting.
-
Participants will receive an invite with the name of the meeting, the organizer, start and end time, whether it's a reoccurring meeting (not available for SMS), location, and a link to join the meeting.
-
Participants can start a conversation in the meeting chat before the meeting begins. SMS participants can reply within the SMS and the message posts in the meeting chat.
-
When a Microsoft Teams (free) user adds an event to their personal calendar, information pertaining to the recipient's email is available to other attendees of the meeting.
-
Participants that accept the original invite can join the meeting without waiting in the lobby. All other participants who try to join with a meeting link will wait in the lobby. You can change the default Who can bypass the lobby option.
-
Users can sign in to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
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Now you're ready to Join a meeting in Microsoft Teams (free).
Related topics
Create a meeting in Microsoft Teams (free)
How to use meeting chats in Microsoft Teams (free)
What can I do during a meeting in Microsoft Teams (free)?
Contact us
For more help, contact support or ask a question in the Microsoft Teams Community.