Applies ToOutlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Office for business Office 365 Small Business Microsoft 365 admin Microsoft Office

You can print contacts, messages, calendars, meetings, and tasks in Outlook. Each type of Outlook item has several different print options. 

Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?

Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.

Print a message

  1. Select a message. From the ribbon select the Home tab, then select  Print at the top.

  2. In the Print dialog box, select a printer, a layout, and which pages you want to print. 

  3. Select Print.

Print a calendar

  1. From the navigation pane select  The Calendar icon. Calendar.

  2. On the Home tab, select Print.

  3. In the preview dialog, under Calendar, select the calendar you want to print.

  4. Under View, select the calendar layout you want, such as Work week or Month.

  5. Select a time range and whether you want a mini-month or a detailed agenda. (Each selection you make is immediately reflected in the preview image.)

  6. When you've selected the settings you want, select Print.

  7. In the Print dialog, choose a printer, then select Print again.

    Tip: To save the calendar as a PDF file, under Printer, choose Microsoft Print to PDF

Print a picture in an email

You can't currently print a picture from the body of a message. However, here are some ideas. 

  • Right-click the image and select Save image as button Save image as. Save the image to your device. Then, from File Explorer, right-click the file and choose Print.

    Tip: If the picture looks cut off in the print preview, clear the Fit picture to frame box.

  • Right-click the picture and choose Copy image button Copy image. Open Paint or another image editor, press Ctrl+V to paste it, then print the picture from the editor.

  • If you receive the picture as an attachment, select the arrow next to the image and choose Download or Save to OneDrive.

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