In Outlook for Mac, you can open, preview, or download attachments that you receive in an email message.
You can see a preview of your message attachments right in Outlook for Mac, instead of opening each attachment in a separate application. Attachment previews are available for many file types, such as Microsoft Office documents, photos, and PDF files. You can see each page of a multi-page document, and see a collection of photo attachments as a slide show.
If you want to share the attachment through Messages, AirDrop, or another app, you can do that from the preview screen.
Choose the version of Outlook for Mac you're using and follow the instructions below.
Preview an attachment in Outlook for Mac
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Open the message or view it in the reading pane.
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To preview attachments one at a time, select the drop-down arrow next to the file.
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Another way to quickly preview or download one or more attachments is by selecting:
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Preview, or if there's more than one attachment, select Preview All. The first attachment is displayed in the preview window.
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Use the controls at the top of the preview window to view the attachments. Options include opening the preview window in full screen, skipping to the next attachment, viewing all attached documents, and opening the document.
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Select the Share icon to send the attachment using Messages or AirDrop, for example.
Open or save an attachment in Outlook for Mac
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Open the message or view it in the reading pane.
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To save attachments one at a time, select the drop-down arrow next to the file. To open the file, select Open.
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Select Download, and then use the Finder to located a place to save the file.
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You can save one or more attachments quickly by selecting Download, or if there's more than one attachment, Download All, to save to your Mac or another location using Finder.
Preview attachments you received in Legacy Outlook for Mac
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Open the message or view it in the reading pane.
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If you want to preview the attachment, select Preview
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Use the controls at the top of the preview window to view the attachments. Options include opening the preview window in full screen, skipping to the next attachment, viewing all attached documents, and opening the document.
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For more options, select Open with Preview at the top of the window, and use the controls at the top of the new preview window to interact with the attachments.
Open, save, or remove attachments you received in Legacy Outlook for Mac
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Open the message or view it in the reading pane.
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Select the drop-down arrow next to the file. To open an attachment, select Open.
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To save attachments one at a time, select the drop-down arrow next to the file. Select Save As..., and then use the Finder to located a place to save the file.
Tip: You can save one or more attachments quickly by selecting Download, or if there's more than one attachment, Download All, to save to your Mac or another location using Finder.
Remove an attachment from a message in Legacy Outlook
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In a message you've received, select the drop-down arrow next to the file.
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Select Remove.
See also
Attach a file or folder to a message in Outlook for Mac
Insert pictures in Office for Mac
Attach a file or folder to a message in Outlook for Mac
View attachments in Outlook for Mac
Create or remove a hyperlink in a message in Outlook for Mac
