Use a screen reader to check and share your form or quiz results in Microsoft Forms

In this topic

• Check the response summary

• Check the detailed results for a question

• Check response data for a respondent

• Export the results to Excel

• Share the results with others

• Stop sharing the results

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

1. Open the form or quiz where you want to check the response summary.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. To check the summary, do one of the following:

   • To have Narrator read the entire summary page out loud from the top of the screen onward, press the SR key+W. To read each item in the summary one by one, use the Down arrow key or the SR key+Right arrow key.

   • To have JAWS or NVDA read the summary page out loud from the top of the screen onward, press the SR key+Down arrow key. To read each item in the summary one by one, use the Down arrow key.

4. To exit the summary page, press the Tab key or Shift+Tab until you hear "Responses received," followed by the number of responses, and then press the Up or Left arrow key once. With Narrator you hear: "Tab item, one of two, questions." With JAWS and NVDA you hear: "Questions tab." Press Enter to select. The focus returns to the form or quiz.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

1. Open the form or quiz where you want to check the details for a question.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. To navigate to the question whose response details you want to review, do one of the following:

   • With Narrator, use the Down arrow key or the SR key+Right arrow key.

   • With JAWS or NVDA, use the Down arrow key.

4. When the focus is on the right question, press the Tab key once. You hear: "More details, button." Press Enter to select. The response details are displayed in a new window as a table.

5. To navigate the response details, do one of the following:

   • With Narrator, use the Down arrow key or the SR key+Right arrow key.

   • With JAWS or NVDA, use the Down arrow key.

6. To exit the details window, press Shift+Tab until you hear "Close button," and then press Enter.

Check response data for a respondent

You can review all response details for each respondent separately.

1. Open the form or quiz where you want to check the response data for a respondent.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. Do one of the following:

   • In a form, press the Tab key until you hear "View results," and then press Enter.

   • In a quiz, press the Tab key until you hear "Review answers," and then press Enter.

4. Press the Tab key until you hear the name of a respondent whose data is currently displayed, and then press Spacebar.

5. Press the Up or Down arrow key until you hear the name of the respondent whose responses you want to check, and then press Enter.

6. To navigate and review the responses, do one of the following:

   • With Narrator, use the Down arrow key or the SR key+Right arrow key.

   • With JAWS or NVDA, use the Down arrow key.

7. To return to the summary page, press the Tab key or Shift+Tab until you hear "Back, button," and then press Enter.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

1. Open the form or quiz whose data you want to export to Excel.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. Press the Tab key until you hear "Open in Excel," and then press Enter. The file is downloaded to your computer.

4. To open the file, do one of the following:

   • To move the focus to the Downloads banner in your web browser, press Ctrl+J. Press the Down arrow key until you hear the name of the file you want, and then press Enter.

   • To open Windows Explorer, press the Windows logo key+E. Navigate to the file in the Downloads folder, and then press Enter.

The file opens in Excel in the read-only mode. For information on how to analyze the form or quiz results in Excel, refer to the "Analyze form results in Excel" section in Check and share your form results or to the "Analyze your quiz results in Excel" section in Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Coauthors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, coauthors can create new summary links.

1. Open the form or quiz that you want to share.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. Press the Tab key until you hear "More options for responses," and then press Enter.

4. Press the Down arrow key until you hear "Share a summary link," and then press Enter. You hear the link URL.

5. Press the Tab key until you hear "Copy link," and then press Enter. The link is copied to the clipboard.

6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Stop sharing the results

You can delete an existing summary link to disable it, which will limit access to the response data.

1. Open the form or quiz whose results you want to stop sharing.

2. In the form or quiz, press the Tab key or Shift+Tab until you hear "Questions tab," and then press the Down or Right arrow key once. You hear "Responses received," followed by the number of responses. Press Enter to select.

3. Press the Tab key until you hear "More options for responses," and then press Enter.

4. Press the Tab key until you hear "Remove link," and then press Enter to select. You're prompted to confirm removing the link. To confirm, press the Tab key until you hear "Remove link," and then press Enter.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Microsoft Forms introductory course: Create authentic assessments with Microsoft Forms

In this topic

• Check the response summary

• Check the detailed results for a question

• Check response data for a respondent

• Export the results to Excel

• Share the results with others

• Stop sharing the results

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

1. Open the form or quiz where you want to check the response summary.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. To check the summary, do one or more of the following:

   • To have VoiceOver read the summary page out loud from the top of the screen onward, press Control+Option+A.

   • To read each item in the summary one by one, press Control+Option+Right arrow key repeatedly.

4. To exit the summary page, press Shift+Tab until you hear "Responses," followed by the number of received responses, and then press Control+Option+Left arrow key once. You hear: "Questions tab." Press Control+Option+Spacebar to select.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

1. Open the form or quiz where you want to check the details for a question.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. Press Control+Option+Right arrow key until you find the question whose response details you want to review.

4. Press the Tab key once. You hear: "More details, button." Press Control+Option+Spacebar to select. The response details are displayed in a new window as a table.

5. Press Control+Option+Right arrow key to review the details of the question. You hear, for example, the name of the respondent and their response.

6. To exit the details window, press Shift+Tab until you hear "Close button," and then press Control+Option+Spacebar.

Check response data for a respondent

You can review all response details for each respondent separately.

1. Open the form or quiz where you want to check the response data for a respondent.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. Do one of the following:

   • In a form, press the Tab key until you hear "View results," and then press Control+Option+Spacebar.

   • In a quiz, press the Tab key until you hear "Review answers," and then press Control+Option+Spacebar.

4. Press the Tab key until you hear the name of a respondent whose data is currently displayed, and then press Control+Option+Spacebar.

5. Press the Down arrow key until you hear the name of the respondent whose responses you want to check, and then press Control+Option+Spacebar.

6. Press Control+Option+Right arrow key to navigate and review the responses.

7. To return to the summary page, press Shift+Tab until you hear "Back, button," and then press Control+Option+Spacebar.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

1. Open the form or quiz whose data you want to export to Excel.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. Press the Tab key until you hear "Open in Excel," and then press Control+Option+Spacebar. If you're prompted to allow downloads from Microsoft Forms, press Control+Option+Right arrow key until you hear "Allow, toggle button," and then press Control+Option+Spacebar. The file is downloaded to your computer.

4. Navigate to the file in the Downloads folder on your computer, and then press Command+Down arrow key to open it.

For information on how to analyze the form or quiz results in Excel, refer to the "Analyze form results in Excel" section in Check and share your form results or to the "Analyze your quiz results in Excel" section in Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Coauthors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, coauthors can create new summary links.

1. Open the form or quiz whose results you want to share.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. Press the Tab key until you hear "More options for responses," and then press Control+Option+Spacebar.

4. Press the Down arrow key until you hear "Share a summary link," and then press Control+Option+Spacebar. You hear the link URL.

5. Press the Tab key until you hear "Copy link," and then press Control+Option+Spacebar. The link is copied to the clipboard.

6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Stop sharing the results

You can delete an existing summary link to disable it, which will limit access to the response data.

1. Open the form or quiz whose results you want to stop sharing.

2. In the form or quiz, press the Tab key until you hear "Questions tab," and then press Control+Option+Right arrow key once. You hear "Responses," followed by the number of received responses. Press Control+Option+Spacebar to select.

3. Press the Tab key until you hear "More options for responses," and then press Control+Option+Spacebar.

4. Press the Down arrow key until you hear "Share a summary link," and then press Control+Option+Spacebar.

5. Press the Tab key until you hear "Remove link," and then press Control+Option+Spacebar. You're prompted to confirm removing the link. To confirm, press the Tab key or Shift+Tab until you hear "Remove link," and then press Control+Option+Spacebar.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Microsoft Forms introductory course: Create authentic assessments with Microsoft Forms

In this topic

• Check the response summary

• Check the detailed results for a question

• Check response data for a respondent

• Export the results to Excel

• Share the results with others

• Stop sharing the results

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

1. Open the form or quiz where you want to check the response summary.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. To have VoiceOver read the summary page out loud from the top of the screen onward, swipe up with two fingers.

4. To exit the summary page, tap at the bottom of the screen with four fingers, swipe left until you hear "Questions tab," and then double-tap the screen. The focus returns to the form or quiz.
    

Check the detailed results for a question

You can check how each respondent has answered a certain question.

1. Open the form or quiz where you want to check the details for a question.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. Tap at the top of the screen with four fingers, and then swipe right until you find the question whose response details you want to review.

4. Swipe right until you hear "More details, button," and then double-tap the screen. The response details are displayed in a new view as a table.

5. Swipe right to review the details. You hear, for example, the name of the respondent and their response.

6. To exit the details view, scrub the screen back and forth with two fingers.

Check response data for a respondent

You can review all response details for each respondent separately.

1. Open the form or quiz where you want to check the response data for a respondent.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. Tap at the top of the screen with four fingers, and then do one of the following:

   • For a form, swipe right until you hear "View results," and then double-tap the screen.

   • For a quiz, swipe right until you hear "Review answers," and then double-tap the screen.

4. Swipe left until you hear the name of the respondent whose data is currently displayed, and then double-tap and hold the screen until you hear an audio cue.

5. Swipe right until you hear the name of the respondent whose responses you want to check, and then double-tap the screen.

6. Swipe right to navigate and review the responses.

7. To return to the summary page, tap at the top of the screen with four fingers. You hear: "App launcher, popup button, banner." Double-tap the screen.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

1. Open the form or quiz whose data you want to export to Excel.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. Tap at the top of the screen with four fingers, swipe right until you hear "Open in Excel," and then double-tap the screen.

4. Swipe right until you hear "Download," and then double-tap the screen. The file is downloaded to your phone.

5. To open the file, tap at the bottom of the screen with four fingers, swipe left until you hear "Page settings, button," and then double-tap the screen. Swipe right until you hear "Downloads, button," and then double-tap the screen. Swipe right until you hear the name of the file you want, and then double-tap the screen. The file opens in Excel.

For information on how to analyze the form or quiz results in Excel, refer to the "Analyze form results in Excel" section in Check and share your form results or the "Analyze your quiz results in Excel" section in Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Coauthors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, coauthors can create new summary links.

1. Open the form or quiz that you want to share.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. Tap at the top of the screen with four fingers, swipe right until you hear "More options for responses," and then double-tap the screen.

4. Swipe right until you hear "Share a summary link," and then double-tap the screen. You hear: "Copy link."

5. Double-tap the screen. The link is copied to the clipboard.

6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Stop sharing the results

You can delete an existing summary link to disable it, which will limit access to the response data.

1. Open the form or quiz whose results you want to stop sharing.

2. In the form or quiz, tap at the bottom of the screen with four fingers, swipe left until you hear "Responses tab," and then double-tap the screen.

3. Tap at the top of the screen with four fingers, swipe right until you hear "More options for responses," and then double-tap the screen.

4. Swipe right until you hear "Share a summary link," and then double-tap the screen. You hear: "Copy link."

5. Swipe right until you hear "Remove link," and then double-tap the screen to select. You're prompted to confirm removing the link. To confirm, swipe left until you hear "Remove link," and then double-tap the screen.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Microsoft Forms introductory course: Create authentic assessments with Microsoft Forms

In this topic

• Check the response summary

• Check the detailed results for a question

• Check response data for a respondent

• Export the results to Excel

• Share the results with others

• Stop sharing the results

Check the response summary

To get an overview of the form or quiz responses, you can check the information in the response summary.

1. Open the form or quiz where you want to check the response summary.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. To have TalkBack read the summary page out loud from the top of the screen onward, swipe down-then-right. The TalkBack Menu opens. Swipe right until you hear "Read from top," and then double-tap the screen. TalkBack starts reading from the top. If this is the first time that you are trying to read from the top, and you do not hear the Read from top option, you might need to add it to the TalkBack menu. To add it, do the following:

   1. Go to your phone settings, swipe right until you hear "Accessibility," and then double-tap the screen.

   2. Swipe right until you hear "TalkBack," and then double-tap the screen.

   3. Swipe right until you hear "Settings," and then double-tap the screen.

   4. Swipe right until you hear "Customize menus," and then double-tap the screen. 

   5. Swipe right until you hear "Customize TalkBack menu," and then double-tap the screen.

   6. Swipe right until you hear: "Read from top." If you hear that the checkbox is not selected, double-tap the screen to select.

4. To exit the summary page and return to the form or quiz, slide one finger at the lower-left corner until you hear "Questions tab," and then double-tap the screen.

Check the detailed results for a question

You can check how each respondent has answered a certain question.

1. Open the form or quiz where you want to check the details for a question.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. Swipe right until you find the question whose response details you want to review.

4. Swipe right until you hear "More details, button," and then double-tap the screen. The response details are displayed in a new view as a table.

5. Swipe right to review the details. You hear, for example, the name of the respondent and their response.

6. To exit the details view, swipe left until you hear "Back, button," and then double-tap the screen.

Check response data for a respondent

You can review all response details for each respondent separately.

1. Open the form or quiz where you want to check the response data for a respondent.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. Do one of the following:

   • For a form, swipe right until you hear "View results," and then double-tap the screen.

   • For a quiz, swipe right until you hear "Review answers," and then double-tap the screen.

4. Swipe right until you hear the name of the respondent whose data is currently displayed, and then double-tap the screen.

5. Swipe right until you hear the name of the respondent whose responses you want to check, and then double-tap the screen.

6. Swipe right to navigate and review the responses.

7. To return to the summary page, swipe left until you hear "Back, button," and then double-tap the screen.

Export the results to Excel

To effectively filter and sort the form or quiz results data, you can export the results to an Excel worksheet.

1. Open the form or quiz whose data you want to export to Excel.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. Swipe right until you hear "Open in Excel," and then double-tap the screen.

4. If you're prompted to give Chrome storage access to download files, double-tap the screen to confirm and continue. The file is downloaded to your phone.

5. To open the file, navigate to the Downloads folder on your phone, locate the file, and then double-tap the screen.

For information on how to analyze the form or quiz results in Excel, refer to the "Analyze form results in Excel" section in Check and share your form results or the "Analyze your quiz results in Excel" section in Check and share your quiz results.

Share the results with others

If a form or quiz is shared with specific people in an organization or school, only the form or quiz owner can create a summary link for a form or quiz if one doesn’t yet exist. Coauthors can copy and share the summary link. In other collaboration modes not set for specific people in an organization, coauthors can create new summary links.

1. Open the form or quiz that you want to share.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. Swipe right until you hear "Collapsed, more options for responses," and then double-tap the screen.

4. Swipe right until you hear "Share a summary link," and then double-tap the screen. You hear: "Copy link."

5. Double-tap the screen. The link is copied to the clipboard.

6. Paste the link, for example, to a Microsoft Teams channel or an email message.

Stop sharing the results

You can delete an existing summary link to disable it, which will limit access to the response data.

1. Open the form or quiz whose results you want to stop sharing.

2. In the form or quiz, slide one finger at the lower-right corner until you hear "Responses tab," and then double-tap the screen.

3. Swipe right until you hear "Collapsed, more options for responses," and then double-tap the screen.

4. Swipe right until you hear "Share a summary link," and then double-tap the screen. You hear: "Copy link."

5. Swipe right until you hear "Remove link," and then double-tap the screen to select. You're prompted to confirm removing the link. To confirm, swipe left until you hear "Remove link," and then double-tap the screen.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Use a screen reader to respond to form or quiz questions in Microsoft Forms

Basic tasks using a screen reader with Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Microsoft Forms introductory course: Create authentic assessments with Microsoft Forms