When you create a project, it uses a default base calendar to schedule work. This may be a typical Monday through Friday, 8 AM to 5 PM work week, or it may be something else that better matches your organization's work.
If your project has working times that fall outside of the default hours, you can:
-
Adjust the working times for the project calendar to meet your needs.
OR
-
Change to a different base calendar (24 Hours or Night Shift, for example).
Adjust the working times for your project
If your project's regular working schedule doesn't map to any of the available base calendars, you can change the working days and times for your project so that work gets scheduled appropriately.
Tip: Are other projects using a similar schedule? Save your coworkers time by creating your project's schedule as a new base calendar.
-
On the Project tab, in the Properties section, select Change Working Time.
-
In the For calendar list, select the (project calendar) you'd like to edit. Select the Work Weeks tab, and then select Details.
Note: Use the Exceptions tab to add holidays to your schedule.
-
Select the day(s) you want to change the working times for, and then choose whether you want them to be working or nonworking time.
-
If you chose Set day(s) to these specific working times, use the From and To columns to set the working times for the selected days.
-
Select OK to return to the Change Working Time dialog box, and then select OK again.
Tip:
Do you want to change working days or times mid-project? Before selecting Details, give each timeframe a name on the Work Weeks tab, and add Start and Finish dates. Select the first timeframe to set Details, and then repeat the process for the next timeframe.
Change the base calendar for project scheduling
Project includes a few different base calendars, by default, and your organization may have additional base calendars that an administrator has added to capture other common schedules. If a base calendar already exists that corresponds to your project schedule, you can easily change your project's base calendar in the Project Information dialog box.
-
On the Project tab, in the Properties section, select Project Information.
-
In the Calendar list, choose the calendar you'd like to use to schedule work, and then select OK.
Tasks and resources can use their own calendars, in addition to this project calendar. Learn more about working with calendars.
What else can I do with calendars?
Project lets you fine-tune scheduling using multiple calendars. If you understand how calendars work together, it's easier to plan how your project's dates will be impacted. Here are a few more articles you might find helpful to build a more accurate picture of the working and nonworking days in your organization.
PROJECTS Create a new base calendar Add a holiday to the project calendar
TASKS Create a calendar for a task
RESOURCES Set a unique schedule for a specific resource Add a resource's vacation time Change resource availability without using a calendar
If you don't need a calendar anymore, you can delete it.
