A printed view is more than simply a pleasant way to present project information. It can at times be the most effective way. With Project, you can print views that present the exact information that you want to share.
What do you want to do?
Print a view
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On the View tab, in the Task Views or Resource Views group, choose the view that you want to print.
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Choose File > Print.
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To look over the view or to make adjustments before printing, view the right side of the page.
To see the actual size of the view as it will be printed, click anywhere in the print preview area.
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Choose Print to print the view.
If a predefined view does not meet your exact needs, you can apply different tables or filters, or change the way tasks, resources, or assignments are grouped or sorted.
Optimize a view for printing
To make printing as efficient as possible, you can specify the options that you want. For example, you can print a range of pages (defined by page numbers or dates), suppress blank pages, and print multiple copies.
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On the View tab, in the Task Views or Resource Views group, choose the view that you want to print.
Tip: To print a summary or high-level view of your project, filter your view first by showing summary tasks or a specific outline level. You can also select the Timeline view for an attractive view to print quickly and easily.
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Choose File > Print.
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At the top of the page, specify the number of copies to print.
Tip: Specify additional settings for the printer by choosing Printer Properties. Typically, you can change the paper type, color, and other common printer settings, but the type of settings will vary depending upon the type of printer you are using.
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Under Settings, specify how much of the project you want to print.
You can specify any level of detail that you want, from specific dates to the whole project.
You can also specify whether the project should be printed with a landscape orientation (which is oriented horizontally) or portrait orientation (which is oriented vertically).
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Choose Print.
Note: If the information on the last page (or column of pages) ends 3 inches or less from the left edge of the page, then the view's timescale is scaled down to fit on the previous page (or column of pages). If the information is more than 3 inches from the left edge of the page, the view is scaled up to fill the current page (or column of pages).
Add a header, footer, or legend to a view
The following procedures apply equally, whether you are modifying a header, footer, or legend.
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Choose File > Print > Page Setup.
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On the Header, Footer, or Legend tab, select the Left, Center, or Right tab.
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In the text box, type or paste the text, add the document or project information, or insert or paste a graphic.
You can create multiple-line headers, footers, and legends. At the end of the first line of text or information, press ENTER. To add lines after a picture, select the picture, place the cursor after the picture, and then press ENTER. Headers can have up to five lines of information. Footers and legends can have up to three lines.
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To add page numbers to the header, footer, or legend, choose Insert Page Number
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To add the current date or time to the header, footer, or legend, choose Insert Current Date
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To add the file name to the header, footer, or legend, choose Insert File Name
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To add a graphic to the header, footer, or legend, choose Insert Picture
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To format preset information, select the ampersand (&), or select the text that you want to format, choose Format Text Font
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To add project-specific information, select the information that you want in the General and Project fields boxes, and then choose Add for each entry.
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Notes:
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The header and footer that you set will appear on every page. You cannot specify that they appear differently on the first page versus subsequent pages, appear differently on odd or even pages, or appear differently on individual pages.
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You can resize a graphic after you add it to a header, footer, or legend by selecting the graphic and dragging its border. To move the graphic, select it and drag it to another location. You cannot crop a graphic.
Print a basic report
This section does not discuss how to print visual reports in Project. Because visual reports are created in Excel and Visio, use these programs to print visual reports.
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On the Report tab, in the View Reports group, choose the arrow below any report type, and then choose More Reports.
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In the Reports dialog box, select a report, select the type of report, and choose Select again. A preview of the printed report will appear.
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Choose File > Print to choose settings and print your report.
