This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft's Narrator, JAWS, or NVDA with the Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home or Fixes or workarounds for recent office issues.
Use new Outlook with your keyboard and screen reader to zoom in, or enlarge, the text of an email and make it easier to read. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to zoom out and return to the original text size.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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To learn more about screen readers, go to How screen readers work with Microsoft 365.
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You can change the display settings to make the text on the screen bigger or to make everything on the screen bigger. For more information, refer to Change the size of text in Windows.
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To learn how to use the Windows Magnifier, go to Use Magnifier to make things on the screen easier to see.
Zoom in or out on an email
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In the message list, navigate to the email you want, and then press Enter to open it.
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Press the Tab key until you hear "Zoom options," and then press Enter.
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Do one of the following:
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To zoom in, press the Tab key until you hear "Zoom in," and then press Enter to zoom the view in by one increment. You can press Enter repeatedly to zoom multiple increments.
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To zoom out, press the Tab key until you hear "Zoom out," and then press Enter to zoom the view out by one increment. You can press Enter repeatedly to zoom multiple increments.
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To reset the zoom level to 100%, press the Tab key until you hear "Reset," and then press Enter.
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The zoom increments are as follows: 50%, 75%, 100%, 125%, 150%, 200%.
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When you reach the maximum or minimum zoom level, the Zoom out or Zoom in button, respectively, appears dimmed and is not selectable until the zoom level is changed or reset.
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See also
Use a screen reader to format text in your email in Outlook
Use a screen reader to insert a picture or image in an email in Outlook
Keyboard shortcuts for Outlook
Basic tasks using a screen reader with email in Outlook
Set up your device to work with accessibility in Microsoft 365
Use Outlook with your keyboard and screen reader to zoom in, or enlarge, the text of an email and make it easier to read. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to zoom out and return to the original text size.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
To learn more about screen readers, go to How screen readers work with Microsoft 365.
-
You can change the display settings to make the text on the screen bigger or to make everything on the screen bigger. For more information, refer to Change the size of text in Windows.
-
To learn how to use the Windows Magnifier, go to Use Magnifier to make things on the screen easier to see.
In this topic
Zoom in on an email in its own window
You can only zoom the email you’re currently reading or composing. When you move to another email, the body text returns to the default font size.
Tip: You can also zoom an email in the Reading pane. For more information, refer to Zoom in on an email in the Reading pane.
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In the message list, navigate to and open the email you want. The email opens in its own window.
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To zoom in on the email, press Alt+H, Q, 1. The Zoom while reading dialog box opens.
Note: If you're composing an email, press Alt+O, Q. The Zoom while composing dialog box opens.
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Do one of the following:
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To double the font size of the email, press the Up arrow key.
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To enter your own zoom value, press the Tab key until you hear with Narrator "Percent, edit box," followed by the current percentage. With JAWS, you hear: “Percent, edit spin box.” With NVDA, you hear: "Percent, edit." Type the zoom value you want, for example, 250 or 400.
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If you want Outlook to remember your zoom settings, press the Tab key until you hear "Unchecked, Remember my preference," and then press the Spacebar to select the option.
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To close the Zoom dialog box and read the zoomed email, press Enter.
Note: The text size on the ribbon is not affected. To change the text size on the ribbon or in the Outlook navigation pane, you have to change the display settings for your computer.
Zoom out of an email in its own window
You can only zoom out of the email you’re currently reading or composing. When you move to another email, the body text returns to the default font size.
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In the zoomed email, press Alt+H, Q, 1. The Zoom while reading dialog box opens.
Note: If you're composing an email, press Alt+O, Q. The Zoom while composing dialog box opens.
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Do one of the following:
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To reduce the font size of the email to the original size, press the Down arrow key until you hear: "Zoom, Selected, One hundred percent."
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To enter your own zoom value, press the Tab key until you hear with Narrator "Percent, edit box," followed by the current percentage. With JAWS, you hear: “Percent, edit spin box.” With NVDA, you hear: "Percent, edit." Type the zoom value you want, for example, 75.
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If you want Outlook to remember your zoom settings, press the Tab key until you hear "Unchecked, Remember my preference," and then press the Spacebar to select the option.
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To close the Zoom dialog box, press Enter.
Zoom in on an email in the Reading pane
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In the message list, navigate to the email you want.
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To move the focus to the Status bar, press F6 until you hear “Status bar,” followed by the recently used option on the Status bar.
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To go to the Zoom slider, press the Tab key until you hear “Zoom in, button,” and then repeatedly press Enter until you reach the text size you want.
Zoom out of an email in the Reading pane
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In the zoomed email, press F6 until you hear “Status bar,” followed by the recently used option on the Status bar.
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To go to the Zoom slider, press the Tab key or Shift+Tab until you hear “Zoom out, button,” and then repeatedly press Enter until you reach the text size you want.
Change the text size on the ribbon
You can change the text size on the ribbon or in the Outlook navigation panes by changing the display settings for your computer.
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Press the Windows logo key+U. The Display settings window opens.
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Press the Tab key until you hear "Make everything bigger, Change the size of text and apps on the main display," followed by the current value.
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To open the options list, press Alt+Down arrow key.
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To select the new size value, press the Up or Down arrow key until you hear the value you want, and then press Enter.
See also
Use a screen reader to format text in your email in Outlook
Use a screen reader to insert a picture or image in an email in Outlook
Keyboard shortcuts for Outlook
Basic tasks using a screen reader with email in Outlook
Set up your device to work with accessibility in Microsoft 365
Use Outlook for iOS with VoiceOver, the built-in iOS screen reader, with the Zoom feature of your phone to zoom in, or enlarge, the text of an email and make it easier to read. You'll also learn how to zoom out and return to the original text size.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
In this topic
Turn on Zoom
Turn on the Zoom feature in the Accessibility settings of your phone.
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On your phone, swipe right or left with three fingers to go to the home screen where the Settings icon is. Then swipe right until you hear "Settings," and double-tap the screen.
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In Settings, to open the Accessibility menu, swipe right until you hear "Accessibility button," and double-tap the screen.
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To open the Zoom menu, swipe right until you hear "Zoom off, button," and double-tap the screen.
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To turn on the Zoom feature, swipe right until you hear "Zoom off," and then double-tap the screen.
Zoom in on an email
With the Zoom feature on, you can use gestures to enlarge the content of an email in Outlook. To turn the Zoom feature on, go to Turn on Zoom.
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In the Outlook email you want to zoom, do one of the following:
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To magnify the screen and see a specific part of your emails up close, double-tap the screen with three fingers.
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To move the zoom to another point, drag the screen with three fingers.
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To return to the default magnification, double-tap the screen with three fingers.
For more info on the Zoom feature, refer to Zoom in on the iPhone screen.
See also
Use a screen reader to format text in your email in Outlook
Use a screen reader to insert a picture or image in an email in Outlook
Basic tasks using a screen reader with email in Outlook
Set up your device to work with accessibility in Microsoft 365
Use Outlook for Android with TalkBack, the built-in Android screen reader, with the Magnification feature of your phone to zoom in, or enlarge, the text of an email and make it easier to read. You'll also learn how to zoom out and return to the original text size.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
In this topic
Turn on Magnification
Turn on the Magnification feature in the Accessibility settings of your phone.
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In your phone Settings, to open the Accessibility menu, swipe right until you hear "Accessibility," and then double-tap the screen.
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To open the Magnification menu, swipe right until you hear "Magnification off," and double-tap the screen.
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To turn on the Magnification feature, swipe right until you hear "Magnify with triple-tap off," and then double-tap the screen.
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Swipe right until you hear "Use service, Off, switch," and then double-tap the screen. Magnification is turned on, and you hear: "On."
Zoom in on an email
With the Magnification feature on, you can use gestures to enlarge the content of an email in Outlook for Android. To turn the Magnification feature on, see Turn on Magnification.
In the Outlook email you want to zoom, do one of the following:
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To magnify the screen and see a specific part of your emails up close, triple-tap the screen with one finger. You hear the current magnification level.
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To move the zoom to another point, drag the screen with two fingers.
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To return to the default magnification, triple-tap the screen with one finger.
For more info on the Magnification feature, go to Magnification.
See also
Use a screen reader to format text in your email in Outlook
Use a screen reader to insert a picture or image in an email in Outlook
Basic tasks using a screen reader with email in Outlook
Set up your device to work with accessibility in Microsoft 365
Use Outlook on the web with your keyboard and a screen reader in your web browser to zoom in, or enlarge, the text of an email or calendar and make it easier to read. You'll also learn how to zoom out and return to the original text size. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
To learn more about screen readers, go to How screen readers work with Microsoft 365.
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We're currently updating Outlook.office.com (Outlook on the Web). Some people are already using the new Outlook, and for others the classic version will be the default experience until we complete the update. For more information, go to Get help with the new Outlook on the web. Since the instructions in this topic apply to the new experience, we recommend that you switch from the classic experience to the new Outlook. To switch to the new Outlook, press Ctrl+F6 until you hear "Command, Try the new Outlook," and then press Enter. If you hear "Command toolbar" instead of "Command, Try the new Outlook," you're already using the new Outlook.
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This topic assumes that the Reading pane is off.
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When you use Outlook on the web, we recommend that you use Microsoft Edge as your web browser. Because Outlook on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Outlook on the web.
Zoom in or out
When reading email, you can use your browser's zoom function to make the text on your screen larger or smaller.
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When using Outlook on the web in Microsoft Edge or Chrome, do one of the following:
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To zoom in, press Ctrl+Plus sign (+) repeatedly until you hear the zoom in percentage you want.
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To zoom out, press Ctrl+Minus sign (-) repeatedly until you hear the zoom out percentage you want.
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See also
Use a screen reader to zoom in or out in Outlook for Mac
Use a screen reader to format text in your email in Outlook
Use a screen reader to insert a picture or image in an email in Outlook
Keyboard shortcuts for Outlook
Basic tasks using a screen reader with email in Outlook
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
