Use a screen reader to add or edit list items in Microsoft Lists

In this topic

• Add or edit a single list item

• Add or edit multiple list items by using the grid view

• Delete a list item

Add or edit a single list item

Add new list items to your lists using the Microsoft Lists desktop app. For instructions on installing the desktop app for Windows, go to Use a screen reader to create a list from the Microsoft Lists app.

There are two ways to add or edit a list item: by using a form to add or edit a single list item, or by using the grid view to make the changes inline to multiple list items at the same time. For instructions on using the grid view, go to Add or edit multiple list items by using the grid view.

Add or edit multiple list items by using the grid view

You can use the grid view to quickly add or edit multiple list items at the same time.

1. Select the list you want to edit.

2. Do one of the following:

   • With Narrator, press the Tab key until you hear "Command bar, new," and then press the SR key+Right arrow key once. You hear: "Edit in grid view."

   • With JAWS, press the Tab key until you hear "Menu, new," and then press the Right arrow key once. You hear: "Edit in grid view."

   • With NVDA, press the Tab key until you hear "New, create a new list item in this location," and then press the Right arrow key once. You hear: "Edit in grid view."

3. Press Enter. You hear: "Layout changed." Press Enter again. With Narrator, you hear: "Layout changed, table, enter table." With JAWS, you hear "Leaving menus," followed by the title of the first list item and the row and column number. With NVDA, you hear "Layout changed, main landmark," and then "Edit grid table." The grid view opens.

4. With Narrator, turn off the scan mode.

5. Press the Tab key or Shift+Tab to move between the fields. When on the field you want to edit, type the new value.

   Tip: To undo an action, press Ctrl+Z. To redo an action, press Ctrl+Y.

6. To add new list items, do one of the following:

   • To add a new list item from scratch, press the Tab key until you hear: "Add new item." The focus is on the first field for the new item, and you hear the column header. Enter the value, press the Tab key to move to the next field, and then enter the value for the next field. Fill in the values for each field as needed. To add another new item, repeat this step.

   • To add a new list item by copying an existing one, navigate to the list item you want to copy, and then press Shift+Tab until with Narrator you hear "Column header, selection column" or "Select row button." With JAWS, there is no audio cue. With NVDA, you hear "Selection column," followed by the row and column number. The focus is in the first column of the row, on the Select row checkbox. Press Enter to select the row, and then press Ctrl+C to copy. Press the Tab key until you hear "Add new item," and then press Ctrl+V to paste. Update the new list item as needed.

7. When you’re done, press the Tab key once to move the focus out of the last field you edited. The changes you make in the grid view are saved automatically when you move away from the field you just edited.

8. Press Esc. With Narrator, you hear: "Exit table, edit grid table." With JAWS and NVDA, you hear: "Edit grid table."

   Note: If you hear "Would you like to discard your changes to this row" with Narrator or NVDA, or "No button" with JAWS, the changes were not saved yet. Press the Tab key until you hear "No," and then press Enter. Press the Tab key to move to a different field in the grid view, and then press Esc again.

9. Press Shift+Tab three times. With Narrator, you hear "Command bar," followed by the command in focus. With JAWS, you hear: "Menu, command bar menu." With NVDA, you hear one of the options on the command bar, for example, "Undo, three of nine."

10. Press the Left or Right arrow key until you hear "Exit grid view," and then press Enter.

Delete a list item

1. Select the list that contains the list item you want to delete.

2. Press the Tab key until you hear: "List of folders, files, or items."

3. With Narrator, turn off the scan mode.

4. Press the Tab key once. You hear the first list item. Press the Down or Up arrow key until you hear the list item you want to delete, and then press Delete.

5. A confirmation dialog box opens. To confirm the deletion, press the Tab key until you hear "Delete," and then press Enter.

See also

Use a screen reader to create a list from the Microsoft Lists app

Use a screen reader to create a list in a Microsoft Teams channel

Use a screen reader to insert a list to a SharePoint page

Use a screen reader to share a list or list item in Microsoft Lists

Set up your device to work with accessibility in Microsoft 365

Microsoft Lists help & learning

In this topic

• Navigate to a list

• Add new list items

• Edit list items

• Delete a list item

Navigate to a list

In Microsoft Teams, your lists appear on the tab bar of the selected channel either on the main level or as a collected tab menu.

1. In Microsoft Teams, press the Tab key until you hear the name of the currently selected channel tab, for example: "Posts, selected tab."

2. Press the Right or Left arrow key until you hear either the name of the list you want or the number of additional tabs, for example: "Four more tabs, popup button."

3. Do one of the following:

   • If you heard the name of the list you want, that means that the list is on the main level of the tab bar. Press Control+Option+Spacebar to select it. The selected list opens.

   • If you heard the number of additional tabs, your list is on the collected tab menu. Press Control+Option+Spacebar to open the menu, press the Down arrow key until you hear the name of the list you want, and then press Control+Option+Spacebar to select it. The selected list opens.

Add new list items

There are two ways to add a list item: by using a form to add a single list item, or by using the grid view to create multiple list items at the same time. 

Edit list items

There are two ways to edit a list item: by using a form to edit a single list item, or by using the grid view to make the changes inline to multiple list items at the same time. 

Delete a list item

1. In Microsoft Teams, navigate to the channel and the list you want.

2. Press the Tab key until you hear the first list item, followed by "You’re currently on a column header, inside of a table."

3. Press the Down arrow key to browse the list items. When you hear the list item you want to delete, press Control+Option+Right or Left arrow key until you hear "Show actions," and then press Control+Option+Spacebar. The context menu opens.

4. Press the Down arrow key until you hear "Delete, menu item," and then press Control+Option+Spacebar.

5. A confirmation dialog box opens. To confirm the deletion, press Control+Option+Left arrow key until you hear "Delete," and then press Control+Option+Spacebar.

See also

Use a screen reader to create a list in a Microsoft Teams channel

Use a screen reader to share a list or list item in Microsoft Lists

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Microsoft Teams

Microsoft Lists help & learning

In this topic

• Add a new list item

• Edit a list item

• Delete a list item

Add a new list item

1. Open the list you want to edit.

2. Tap at the bottom of the screen with four fingers. You hear: "Toolbar." Swipe left until you hear "Add new item," and then double-tap the screen. The New item dialog box opens.

3. Swipe right until you hear "Double-tap to edit field, title," and then double-tap the screen. Use the on-screen keyboard to type the title for the new list item. When you’re done, swipe left until you hear "Done," and then double-tap the screen to close the keyboard.

4. Swipe right until you hear "Double-tap to edit field," followed by the name of the next field. Double-tap the screen, and then type the value for the next field. If a field must be filled in, you hear: "Required column."

5. Fill in each field as instructed in step 4.

6. If you want to add an attachment to the item, swipe right until you hear "Double-tap to edit, field, attachments," double-tap the screen, and then do one of the following:

   • To attach a file, swipe right until you hear "Attach a file," and then double-tap the screen. Navigate to the file you want, and then double-tap the screen to select it. Tap at the top of the screen with four fingers, swipe right until you hear "Open," and then double-tap the screen to attach the file. 

   • To take a new picture and attach it, swipe right until you hear "Open camera," and then double-tap the screen. If you're prompted to allow the app to access the camera or your photos, swipe right until you hear the option you want, and then double-tap the screen. The device camera opens and the focus is on the Capture a photo button. Point the camera to where you want to take a picture, and then double-tap the screen. Swipe right until you hear "Done," and then double-tap the screen.

   • To attach a photo, swipe right until you hear "Choose from photo library," and then double-tap the screen. If you're prompted to allow the app to access your photos, swipe right until you hear the option you want, and then double-tap the screen. Navigate to the photo you want, and then double-tap the screen to select it. Tap at the bottom of the screen with four fingers. You hear: "Upload." Double-tap the screen. Swipe right until you hear "Done," and then double-tap the screen to attach the photo.

   Note: If you don’t hear the attachments option, your list doesn’t support attachments.

7. The focus moves back to the New item dialog box. To save the new list item, do one of the following:

   • If you want to save the new list item and return to the list, swipe right until you hear "Save," and then double-tap the screen. The new list item is added to the bottom of the list.

   • If you want to save the new list item and immediately create a new list item, swipe right until you hear "Save and add new," and then double-tap the screen. The New item dialog box opens. Repeat the steps starting from step 3.

Edit a list item

1. Open the list that contains the list item you want to edit.

2. Swipe right or left until you hear the list item you want to edit, and then double-tap the screen. The Edit item view opens.

3. Swipe right until you hear "Double-tap to edit field," followed by the name of the field you want to edit, and then double-tap the screen. Use the on-screen keyboard to type the new value. When you’re done, swipe left until you hear "Done," and then double-tap the screen to close the keyboard.

4. To save your changes and return to the list, tap at the top of the screen with four fingers. You hear: "Dismiss." Swipe right until you hear "Done," and then double-tap the screen.

5. To close the list, swipe left until you hear "Close list," and then double-tap the screen.

Delete a list item

1. Open the list that contains the list item you want to delete.

2. Swipe right or left until you hear the list item you want to delete, and then double-tap the screen. The Edit item view opens.

3. Swipe right until you "Delete item," and then double-tap the screen.

4. A confirmation dialog box opens. To confirm the deletion, swipe right until you hear "Delete," and then double-tap the screen.

See also

Use a screen reader to create a list from the Microsoft Lists app

Use a screen reader to share a list or list item in Microsoft Lists

Set up your device to work with accessibility in Microsoft 365

Microsoft Lists help & learning

In this topic

• Add a new list item

• Edit a list item

• Delete a list item

Add a new list item

1. Open the list you want to edit.

2. Slide one finger around the lower-left corner of the screen until you hear "New," and then double-tap the screen. The New item dialog box opens.

3. Swipe right until you hear "Title," and then swipe right once more. You hear: "Enter text, edit box." Double-tap the screen. Use the on-screen keyboard to type the title for the new list item. When you’re done, swipe down-then-left to close the keyboard.

4. Swipe right until you hear the next text field and then swipe right once more. Depending on the field type, you might hear, for example, "Enter text, edit box," "Enter a number, edit box," or "Pick a date and time." Double-tap the screen, and then type the value for that field. If a field must be filled in, you hear: "Required field."

5. Fill in each field as instructed in step 4.

6. If you want to add an attachment to the item, swipe right until you hear "Add attachments," double-tap the screen, and then do one of the following:

   • To attach a file, swipe right until you hear "Attach a file," and then double-tap the screen. Navigate to the file you want, and then double-tap the screen to attach it.

   • To take a new picture and attach it, swipe right until you hear "Open camera," and then double-tap the screen. If you're prompted to allow the app to take pictures and record video, swipe right until you hear the option you want, for example, "While using the app," and then double-tap the screen. Point the camera to where you want to take a picture, swipe right until you hear "Capture," and then double-tap the screen. Swipe right until you hear "Done," and then double-tap the screen.

   • To attach a saved photo, swipe right until you hear "Choose from photo library," and then double-tap the screen. If you're prompted to allow the app to access your photos, swipe right until you hear the option you want, and then double-tap the screen. Navigate to the photo you want, and then double-tap the screen to select it. Slide one finger around the upper-right corner until you hear "Done," and then double-tap the screen to attach the photo.

   Note: If you don’t hear the attachments option, your list doesn’t support attachments.

7. The focus moves back to the New item dialog box. Slide one finger around the upper-right corner until you hear "Save," and then double-tap the screen. The new list item is added to the bottom of the list.

Edit a list item

1. Open the list that contains the list item you want to edit.

2. Swipe right or left until you hear the list item you want to edit, and then double-tap the screen. The Edit item view opens.

3. Swipe right until you hear the edit box for the field you want to edit, and then double-tap the screen. Use the on-screen keyboard to type the new value. When you’re done, swipe down-then-left to close the keyboard. To save your changes and return to the list, slide one finger around the upper-right corner until you hear "Save," and then double-tap the screen.

4. To close the list, slide one finger around the upper-left corner until you hear "Close list," and then double-tap the screen.

Delete a list item

1. Open the list that contains the list item you want to delete.

2. Swipe right or left until you hear the list item you want to delete, and then double-tap the screen. The Edit item view opens.

3. Swipe right until you "Delete item," and then double-tap the screen.

4. A confirmation dialog box opens. To confirm the deletion, swipe right until you hear "Delete," and then double-tap the screen.

See also

Use a screen reader to create a list from the Microsoft Lists app

Use a screen reader to share a list or list item in Microsoft Lists

Set up your device to work with accessibility in Microsoft 365

Microsoft Lists help & learning

In this topic

• Add or edit a single list item

• Add or edit multiple list items by using the grid view

• Delete a list item

Add or edit a single list item

There are two ways to add or edit a list item: by using a form to add or edit a single list item, or by using the grid view to make the changes inline to multiple list items at the same time. For instructions on using the grid view, go to Add or edit multiple list items by using the grid view.

Add or edit multiple list items by using the grid view

You can use the grid view to quickly add or edit multiple list items at the same time.

1. Select the list you want to edit.

2. Do one of the following:

   • With Narrator, press the Tab key until you hear "Command bar, new," and then press the SR key+Right arrow key once. You hear: "Edit in grid view."

   • With JAWS, press the Tab key until you hear "Command bar, new," and then press the Right arrow key once. You hear: "Edit in grid view."

   • With NVDA, press the Tab key until you hear "New, create a new list item in this location," and then press the Right arrow key once. You hear: "Edit in grid view."

3. Press Enter. You hear: "Layout changed."

4. With Narrator, turn off the scan mode.

5. Press the Tab key or Shift+Tab to move between the fields. When on the field you want to edit, type the new value.

   Tip: To undo an action, press Ctrl+Z. To redo an action, press Ctrl+Y.

6. To add new list items, do one of the following:

   • To add a new list item from scratch, press the Tab key until you hear: "Add new item." The focus is on the first field for the new item, and you hear the column header. Enter the value, press the Tab key to move to the next field, and then enter the value for the next field. Fill in the values for each field as needed. To add another new item, repeat this step.

   • To add a new list item by copying an existing one, navigate to the list item you want to copy, and then press Shift+Tab until with Narrator you hear "Column header, selection column" or "Select row button." With JAWS, you hear: "Select row button." With NVDA, you hear "Selection column," followed by the row and column number. The focus is in the first column of the row, on the Select row checkbox. Press Enter to select the row, and then press Ctrl+C to copy. Press the Tab key until you hear "Add new item," and then press Ctrl+V to paste. Update the new list item as needed. 

7. When you’re done, press the Tab key once to move the focus out of the last field you edited. The changes you make in the grid view are saved automatically when you move away from the field you just edited.

8. Press Esc. With Narrator, you hear: "Exit table, edit grid table." With JAWS and NVDA, you hear: "Edit grid table."

   Note: If you hear "Would you like to discard your changes to this row," the changes were not saved yet. Press the Tab key until you hear "No," and then press Enter. Press the Tab key to move to a different field in the grid view, and then press Esc again.

9. Press Shift+Tab three times. With Narrator, you hear "Command bar," followed by the command in focus. With JAWS, you hear: "Menu, command bar menu." With NVDA, you hear one of the options on the command bar, for example, "Undo, three of ten."

10. Press the Left or Right arrow key until you hear "Exit grid view," and then press Enter.

Delete a list item

1. Select the list that contains the list item you want to delete.

2. Press F6 until with Narrator you hear: "Enter table, list of folders, files, or items." With JAWS, you hear: "Main region, list of folders, files, or items, grid." With NVDA, you hear the list name, followed by "Main landmark, list of folders, files, or items, table."

3. With Narrator, turn off the scan mode.

4. Press the Down or Up arrow key until you hear the list item you want to delete, and then press Delete.

5. A confirmation dialog box opens. To confirm the deletion, press the Tab key until you hear "Delete," and then press Enter.

See also

Use a screen reader to create a list from the Microsoft Lists app

Use a screen reader to insert a list to a SharePoint page

Use a screen reader to share a list or list item in Microsoft Lists

Microsoft Lists help & learning