Save or convert to PDF or XPS in Office Desktop apps

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Excel 2013 or Excel 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven't already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Open file after publishing check box .

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. For more information on the Options dialog box in Excel, see More about PDF options . Select OK when finished.

6. Select Save .

1. Select the File tab.

2. Select Export .

3. Under Export Current , select what part of the notebook you want to save as PDF.

4. Under Select Format , select PDF (*.pdf) , and then select Export .

5. In the Save As dialog box, in the File Name field, enter a name for the notebook.

6. Select Save .

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in PowerPoint 2013 or PowerPoint 2016 , you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven't already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Open file after publishing check box.

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If the file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK when finished.

6. Select Save .

1. On the File tab, choose Save As .
   To see the Save As dialog box in Project 2013 or Project 2016, you have to choose a location and folder.

2. In the File Name box, enter a name for the file, if you haven't already.

3. In the Save as type list, select PDF Files (*.pdf) or XPS Files (*.xps) , and then choose Save .

4. In the Document Export Options dialog box, select a Publish Range , whether to Include Non-printing Information , and ISO 19500-1 compliance (PDF only).

Formatting tips

Project doesn’t support every PDF or XPS formatting feature, but you can still use some print options to change the look of the final doc.

Choose File > Print , and then change any of these options:

• Dates

• Orientation

• Paper Size

• Page Setup

In the Page Setup dialog box, you can change options on these tabs:

• Margins

• Legend

• View

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Publisher 2013 or Publisher 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven't already.

4. In the Save as type list, select PDF (*.pdf) .

5. If you want to change how the document is optimized, select Change . (Select Options in Publisher 2013 or Publisher 2016.)

   • Make any changes you want to the picture resolution and non-printing information.

   • Select Print Options to make changes to the printing options for the document.

   • Select OK when finished.

6. If you want the file to open in the selected format after saving, select the Open file after publishing check box.

7. Select Save .

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Visio 2013 or Visio 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven't already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Automatically view file after saving check box.

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .

6. Select Save .

1. If the file was previously saved, select File > Save a Copy.
   If the file is unsaved, select File > Save As.

2. Select Browse to choose the location on your computer where you want to save the file.

3. In the drop-down list, select PDF.

   

4. Select Save.

Select More Options > Options to customize your PDF.

• To make a PDF file from only some of the pages in your document, choose an option under Page range.

• To include tracked changes in the PDF, under Publish what, select Document showing markup. Otherwise, make sure Document is selected.

• To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks.

• If you want to include document properties in the PDF, make sure Document properties is selected.

• To make the document easier for screen-reading software to read, select Document structure tags for accessibility.

• ISO 19005-1 compliant (PDF/A) This option outputs the PDF document as version 1.7 PDF, which is an archiving standard. PDF/A helps to insure that a document will look the same when it’s opened later on a different computer.

• Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. If this option isn’t selected and the file uses a font that can't be embedded, then the PDF reader might substitute another font.

• Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option. When you select OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.

Open and copy content from a PDF with Word

You can copy any content you want from a PDF by opening it in Word.

Go to File > Open and browse to the PDF file. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams.