Whether you're scheduling an appointment for yourself or setting up a meeting, Outlook gives you all the features you need to find the right time for everyone.
As you switch from G Suite Calendar to Outlook, there are a few differences in names to be aware of, like attendees instead of guests or interchanging appointment with event.
Create an appointment
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In the calendar, select New Appointment.
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Add a title, start and end time, location, and other details.
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Select Save & Close.
Note: Any appointment can become a meeting if you Invite Attendees.
Schedule a meeting
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In your calendar, select New Meeting.
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Add a title, invitees, start and end time, location, and other details.
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Select Teams meeting if you want to be able to meet in Microsoft Teams.
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Select Send.
Check out Schedule a meeting with other people to learn more.
Use the Scheduling Assistant
When you create a meeting, use the Scheduling Assistant to see when attendees and rooms are available.
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From a new meeting request, select Scheduling Assistant.
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The shaded area with vertical bars shows the meeting time. Drag the bars to adjust the meeting time.
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The grid shows when attendees are available. To the right of the meeting request, Outlook shows suggested times and the number of conflicts.
Create a recurring appointment or meeting
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Select New Appointment.
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Add the details of your appointment or meeting.
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Select Recurrence.
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Set the Recurrence pattern and Range of recurrence.
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Select OK.
To make an existing appointment or meeting recurring:
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Open an existing appointment or meeting.
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Select Recurrence.
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Set the Recurrence pattern and Range of recurrence.
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Select OK.
Note: Features and information in this guide apply to Outlook as available through Microsoft 365.
